Decision - MFD Contract Extension

Decision details

MFD Contract Extension

Decision Maker: Section 73 Officer

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No

Purpose:

The current 3 year agreement ends in April 2023

Decision:

To extend current contract at a cost of £16,000 via contract extension for the supply and maintenance of the MFD fleet for a further two years with Annodata Ltd under the terms of the Crescent Purchasing Consortium (CPC) Framework

Alternative options considered:

If we did nothing then SYMCA would have no access to printing and scanning services. Based on usage, it is usually recommended to replace the MFD fleet every three years. However, the MFDs have been widely underutilised due to the Covid pandemic and changes in printing habits, which means they can continue to serve the organisation’s demand. For this reason we have decided to extend the current contract for a further 2 years.


Publication date: 31/01/2023

Date of decision: 31/01/2023

Accompanying Documents: