Decision details

EP Morris Bus Ltd Software

Decision Maker: Section 73 Officer

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No

Purpose:

The current Bus Cod system, used by the Finance team to process operator payments, has been identified as no longer viable due to its inability to meet the operational demands of the organisation. The software has become outdated and lacks the functionality needed to handle the increasing complexity of operator payment processes effectively.
In its current state, the system is creating a bottleneck within the payment process, leading to delays and inefficiencies that impact the overall workflow. These issues include limited automation capabilities, a lack of integration with other essential systems, and increased manual intervention to complete routine tasks. These inefficiencies not only hinder productivity but also pose a risk of errors in payment calculations and processing.
To resolve these challenges and ensure continuity of service, the decision has been made to replace the existing software with a modern solution from EP Morris Bus Ltd. The new system will eliminate the bottlenecks by streamlining payment processes, increasing automation, and integrating seamlessly with other systems. It will provide the enhanced functionality and scalability required to support the organisation’s current and future needs, ensuring operator payments are processed accurately and efficiently while maintaining compliance with regulatory standards.


Decision:

Approval to procure and implement the EP Morris Bus Ltd software as a replacement for the Bus Cod system, utilising the G-Cloud 14 framework. The contract will run for a three-year term with a total contract value of £226,914.

Alternative options considered:

1- Procuring the software via the G-Cloud 14 framework.

2- Continuing with the current system, which was deemed unsustainable.

Publication date: 29/01/2025

Date of decision: 28/01/2025

Accompanying Documents: