Decision Maker: Section 73 Officer
Decision status: Recommendations Approved
Is Key decision?: No
Is subject to call in?: No
The current Bus Cod system, used by the
Finance team to process operator payments, has been identified as
no longer viable due to its inability to meet the operational
demands of the organisation. The software has become outdated and
lacks the functionality needed to handle the increasing complexity
of operator payment processes effectively.
In its current state, the system is creating a bottleneck within
the payment process, leading to delays and inefficiencies that
impact the overall workflow. These issues include limited
automation capabilities, a lack of integration with other essential
systems, and increased manual intervention to complete routine
tasks. These inefficiencies not only hinder productivity but also
pose a risk of errors in payment calculations and processing.
To resolve these challenges and ensure continuity of service, the
decision has been made to replace the existing software with a
modern solution from EP Morris Bus Ltd. The new system will
eliminate the bottlenecks by streamlining payment processes,
increasing automation, and integrating seamlessly with other
systems. It will provide the enhanced functionality and scalability
required to support the organisation’s current and future
needs, ensuring operator payments are processed accurately and
efficiently while maintaining compliance with regulatory
standards.
Approval to procure and implement the EP
Morris Bus Ltd software as a replacement for the Bus Cod system,
utilising the G-Cloud 14 framework. The contract will run for a
three-year term with a total contract value of
£226,914.
1- Procuring the software via the G-Cloud 14
framework.
2- Continuing with the current system, which was deemed
unsustainable.
Publication date: 29/01/2025
Date of decision: 28/01/2025
Accompanying Documents: