21 May 2023 - 4 June 2023

Decisions

Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by the Combined Authority.

Alternatively you can visit the officer decisions page for information on officer delegated decisions that have been taken by officers with authority to take delegated decisions for the Combined Authority.

Earlier - Later

Decisions published

31/05/2023 - A61 Wakefield Road Barnsley Phase 1 ref: 355    Recommendations Approved

To progress the Phase 1 scheme, it is necessary to appoint a number of utility companies to carry out diversion works for all existing services and equipment affected by the highway works. Each company will require payment in advance, based on detailed C4 estimates, in order to get them to
commit to the works and enable the Main Contractor to programme and coordinate their individual on-site activities.
In accordance with Standing Order 5.8.1 (a) (i), the services are proprietary, and no alternative provider is available.
These costs are refundable, should the scheme not proceed.
Zayo Group have submitted a C4 detailed estimate in the sum of £81,585.29

Decision Maker: Executive Director of Transport

Decision published: 01/06/2023

Effective from: 31/05/2023

Decision:

Option 1 - Approve the appointment of Zayo Group to carry out underground service diversions and associated civil engineering works at a cost of £81,585.29 based on detailed C4 stage estimate.

Lead officer: John Dowie


01/06/2023 - Contract to Apply a Polymer Coating for Rails on the Supertram Network ref: 354    Recommendations Approved

To approve the appointment of a supplier (Volker Rail) to collect, coat (with polymer) and return grooved rail for future Supertram rail replacement works.

Decision Maker: Executive Director of Transport

Decision published: 01/06/2023

Effective from: 01/06/2023

Decision:

Option 3 - Appointment of Volker Rail to collect and arrange for pre-coat of rails at a cost of £1,225,729.32.


Lead officer: John Dowie


23/05/2023 - Live departures – live tracking of vehicles on a map ref: 353    Recommendations Approved

Through the Travel South Yorkshire Website, SYMCA provide live departures information to customers for bus, tram and train. This functionality is part of the same system that also delivers the Journey planning solution, providing travel planning information in one place.

In January 2023 as part of wider Enhanced Partnership requirements, a request came from the Mayor to produce a real-time app, that would also show the location of the buses on a map for the 1st anniversary of him being in post. This is planned to go live 5th June 2023. As part of planned activity, a project was already underway to improve the look and functionality of the Live Departures tool on the website. With this ongoing work and the little time that was available for development, it was recommended that this additional request was built into the existing mobile responsive website and developed as part of the progressing project. Further development would then be done to provide all this within an app by March 2024, in line with the tram retail requirements.

Placr Ltd are our current data provider and an additional feed of data is needed to provide the vehicle location on a map; this isn’t available as part of our standard dataset ‘package’. This feed of data provides the location for all current ‘real-time enabled’ vehicles in and around South Yorkshire currently totally over 3,000 vehicles and will grow as the remaining operators start to track location.

Using the existing data provider Placr Ltd, an option is available within the contracts ‘basket of goods’ for monthly subscription service, however this is only to a maximum of £500 and therefore the contract variation will be required to include the new subscription of £2,000 per month.

It is also envisaged that this additional functionality will attract an increase in users to the TSY live departures and journey planning tool. The data contract is charged on usage and therefore increased usage will in turn increase the costs to this contract for the remaining 2 years. Figures are as follows:

Data Planned Cost Additional Cost Total Cost
Buses on a map n/a £48,000 £48,000
Journey Plan requests £11,600 £11,600 £23,200
Live departures £6,000 £18,000 £24,000
Timetables £11,400(fixed cost) n/a £11,400
Disruptions £4,000 (fixed cost) n/a £4,000
Totals £33,000 £77,600 £110,600

Forecasting usage take up is difficult at this stage, current costs are from an average usage of 1,400,000 hits on live departure data per month. This is from circa 6,000 users on our site, showing that customers have on average checked or ‘refreshed’ the page around 8 times per day. The figures reflect these numbers more than trebling, in anticipation of users staying on the page longer (each 30 second refresh is another data hit) to view and track the vehicles movement. The figure has been rounded up to £80,000 to provide some flexibility as usage realistically is unknown until launch.

The additional spend brings the total contract value to £198k.

Decision Maker: Executive Director of Transport

Decision published: 23/05/2023

Effective from: 23/05/2023

Decision:

That the Public Transport Team approve the contract variation to include the required Month Subscription service for the remaining term of the contract (expires March 2025) as specified in section 3.4.

That the Public Transport Team approve the additional contract value spend of £80,000 as specified in section 3.5.

Lead officer: John Dowie