Decisions

Decision required to award a new 3 year plus 2 contract to cover all water systems monitoring throughout the SYMCA portfolio.
Total indicative spend over the 5 years of the contract will be £68,573.

A tendering process took place, which resulted in 13 contractors submitting bids. The tender was evaluated against quality questions (accounted for 60% of final evaluation mark) and price (accounted for 40% of final evaluation mark). The successful tenderer was HSL compliance ltd, with a final evaluation mark of 83.43%.

Approved

Appoint Jenny Galbraith (via Business Leadership Group) in the role of Project Co-ordinator for Concession End Programme at a cost of £66,700.

Following the departure of two of our three admin support staff and a strong need to have excellent project coordination support to deliver the 100-day plan, we need to act quickly and add the right fit to the team.

To agree to obtain the services of Jenny Galbraith (BUSINESS LEADERSHIP GROUP) as Project Coordinator for the delivery of the 100-day plan at an anticipated cost of £66,700.

In March 2023 the MCA board approved the revised Assurance Framework. The revised Assurance Framework provides for a one-stop governance process. This change was designed to improve the pace at which schemes can be developed and delivered. Strategic Business Cases are undertaken within authorities with Outline Business Cases undertaken at MCA Board level. The Framework allows for schemes that are accepted into the programme to access development funding. Development funding is a key component in supporting the development of quality schemes at pace and is distributed on conclusion of the Strategic Business Case. Accordingly, there was an unintended discrepancy where the intention for a one-stop process was undercut by the need to seek separate approvals for development funding release and OBC approvals.

Therefore, in July 2023 the MCA board granted approval to delegate authority to the Head of Paid Service in consultation with Portfolio Leaders and the Section 73 and Monitoring Officer to approve the release of development cost funding in line with the Assurance Framework to enable schemes to progress as efficiently as possible.

Option 1 – Approve the recommendations

In March 2023 the MCA board approved the revised Assurance Framework. The revised Assurance Framework provides for a one-stop governance process. This change was designed to improve the pace at which schemes can be developed and delivered. Strategic Business Cases are undertaken within authorities with Outline Business Cases undertaken at MCA Board level. The Framework allows for schemes that are accepted into the programme to access development funding. Development funding is a key component in supporting the development of quality schemes at pace and is distributed on conclusion of the Strategic Business Case. Accordingly, there was an unintended discrepancy where the intention for a one-stop process was undercut by the need to seek separate approvals for development funding release and OBC approvals.

Therefore, in July 2023 the MCA board granted approval to delegate authority to the Head of Paid Service in consultation with Portfolio Leaders and the Section 73 and Monitoring Officer to approve the release of development cost funding in line with the Assurance Framework to enable schemes to progress as efficiently as possible.

Option 1 – Approve the recommendations

In March 2023 the MCA board approved the revised Assurance Framework. The revised Assurance Framework provides for a one-stop governance process. This change was designed to improve the pace at which schemes can be developed and delivered. Strategic Business Cases are undertaken within authorities with Outline Business Cases undertaken at MCA Board level. The Framework allows for schemes that are accepted into the programme to access development funding. Development funding is a key component in supporting the development of quality schemes at pace and is distributed on conclusion of the Strategic Business Case. Accordingly, there was an unintended discrepancy where the intention for a one-stop process was undercut by the need to seek separate approvals for development funding release and OBC approvals.

Therefore, in July 2023 the MCA board granted approval to delegate authority to the Head of Paid Service in consultation with Portfolio Leaders and the Section 73 and Monitoring Officer to approve the release of development cost funding in line with the Assurance Framework to enable schemes to progress as efficiently as possible.

Option 1 – Approve the recommendations

To approve the appointment of a supplier (Volker Rail) to undertake rail replacement works in Sheffield City Centre including Cathedral and Commercial Street at a value of £903,565.

Approve Call Off One from the TIF for Volker Rail to undertake rail replacement works at the Cathedral tram stop and on Commercial Street at a value of £903,565

At Sheffield, Meadowhall, Rotherham, Barnsley and Arundel Gate interchanges SYMCA staff communicate between handheld radios and a desk-based mobile radio located at a control desk. Communications between interchange sites via these systems are currently not possible. The existing system has significant shortcomings and is approaching the end of its effective service life.

To improve radio communications at and between Interchanges, quotes have been sought for a PMR system upgrade.

Radiocoms Systems Limited have been appointed to undertake a PMR system upgrade. Following their appointment, the need for various additional works became apparent, including installation of new aerials and other equipment and renewal of licences.

Approval is sought for a total cost of £56,500 to cover additional costs (a Record of Officer Decision Form has previously been signed for £54,861.60).