Decisions

Decision required to award a new 4 year contract to supply new and replacement bus shelters throughout South Yorkshire.

Approved

The A633 forms a major transport link between the Dearne Valley and Rotherham Town Centre and experiences congestion around the Parkgate Shopping area. Alongside the new road proposed to run from the A6123 Aldwarke Lane to both the rear of Parkgate Shopping and a new park and ride facility serving tram train, a complimentary scheme is proposed to widen the south entry and exits from Taylors Lane roundabout. Modelling has shown the two interventions will decongest the A633, improving journey time reliability.

The Full Business Case was submitted on 13 of December 2021 and was approved at the MCA meeting on 21 March 2022 subject to certain conditions which the project team are currently working on to discharge prior to execution of the contract by both parties.

To enable the roundabout widening works to be undertaken several utilities companies have indicated they have apparatus which requires alteration.

To progress the Taylors Lane approach widening scheme, it is necessary to appoint a number of utility companies to carry out diversion works for all existing services and equipment affected by the highway works. Each company will require payment in advance, based on detailed C4 estimates, in order to get them to commit to the works and enable the Main Contractor to programme and coordinate their individual on-site activities.

In accordance with Standing Order 5.8.1 (a) (i), the services are proprietary, and no alternative provider is available.

The following C4 estimates have been received from those companies with affected equipment:

Open Reach (BT) £204,633.35
Virgin Media £88,522.28

Approved the appointment of Open Reach and Virgin Media to carry out underground service diversions at a cost of £204,633.35.92 and £88,522.28 respectively.

To progress the Phase 1 scheme, it is necessary to appoint a number of utility companies to carry out the diversion of existing services and equipment affected by the highway works. Each company will require payment in advance, based on detailed C4 stage estimates, in order to get them to commit to the works and enable the main contractor to programme and coordinate their individual on-site activities.

These services are proprietary, and no alternative provider can carry them out.

The costs are refundable should the scheme not proceed.

SMT previously approved a sum of £65,954.00 for Northern Powergrid in April 2022 but this figure excluded any builders’ work which comprises all the trenching, ducting and the like.

Northern Powergrid have therefore now provided a revised C4 estimate for the complete works in the sum of £130,962.00.

Approved the appointment of Northern Powergrid to carry out underground service diversions at a revised cost of £130,962.00.

Background documents: Report from Director of Public Transport Development taken to the 06 July 2022 Public Transport Team meeting
Northern Powergrid C4 Estimate.

A paper was presented to the former SYPTE Management Board on the 30 November 2020, setting out the proposed approach to the construction phase of project delivery.

The approach described DMBC as the contracting authority for the works and DMBC being the lead for contractor procurement. This approach was considered appropriate given that the landowner’s land would become adopted by DMBC. In addition, it was felt that this arrangement would simplify the relationship as DMBC would also be acting as the Highway Authority. The previous SYPTE Management Board approved this approach in principle.

It should also be noted that SYMCA will still be responsible for ensuring that the overall TCF grant represents value for money. However, as the contracting authority, DMBC will be adhering to their own standing orders obligations and assurance processes

DMBC’s preferred method of contractor procurement is to use the Midlands Highways Alliance Framework (MHA). The form of contract will be the NEC4 Framework Contract. The MHA Framework has been used successfully in the past by both DMBC and RMBC. DMBC’s preferred approach is to use Option 3 of the framework (sub-regional call off), which will involve using Eurovia for the iPort Bridge project

FBC approval was granted for the iPort Bridge scheme on 20 September 2021. The overall contractor target cost came in over the budget approved in the business case. This was due to many reasons, the main one being the increased cost of materials due to inflation. This led to a process of value engineering with the design, which will help to reduce the material costs, programme duration, and overall project costs.

Eurovia are currently repricing their target cost based on our value engineered design. We expect their revised target cost and construction programme by the middle of July 2022. Subject to the revised target cost being acceptable by SYMCA and DMBC, and within our revised project budget, a change control will be issued to SYMCA assurance, to allow the project to progress to the construction phase.

A legal agreement has been drafted between SYMCA and DMBC that sets out the terms of the contractual relationship between the PTE/MCA, DMBC, and the contractor. SYMCA will be responsible for ensuring that the overall TCF grant represents value for money. As the contracting authority, DMBC will be adhering to its own financial and contract standing orders.

1. Enter into a legal agreement with DMBC for the delivery of the iPort Bridge TCF project.
2. Passport up to £6.1m* TCF funding to DMBC for them to appoint Eurovia to deliver the iPort Bridge scheme, and for DMBC contract administration costs.

*Exact amount to be confirmed following the receipt of the revised contractor target cost.

In order to deliver the new operating model and assist in delivering the refurbishment work required to the Supertram System external legal support is required through to 2024 for the following:

i. the implementation of the chosen operating model;
ii. the procurement of new or refurbishment of existing rolling stock; and
iii. construction contracts for civil and engineering works; and
iv. ancillary matters.
v. Tenders for the work were sought using the Crown Commercial Services Wider Public Sector Framework.

5 firms were invited to bid and 3 tenders received. All bidders met the quality threshold. The evaluation was weighted 50% quality and 50% price. The total scores ranged from 45-88 out of 100. The bidder with the highest score and therefore the bid that offers the most economically advantageous tender was received from DLA Piper LLP and accordingly the recommendation is to award the contract to DLA Piper.

Award a contract under the Crown Commercial Services Wider Public Sector Legal Services Framework lot 4 to provide legal services for the Supertram concession end and system renewals work through to September 2024 to DLA Piper LLP